Invitations and Visas
Dear colleagues,
Foreign participants of IMPC 2018 should obtain a visa to enter the Russian Federation. Visa support will be provided for all participants and partners of IMPC 2018.
Please note: Visa letters are issued to delegates whose registration has been completed.
Invitation letters are for visa purposes only, and do not imply any financial commitment from the organizers. All expenses involved with attending the conference, including airfare, transportation, lodging, meals, insurance and show entry fees, will be the responsibility of the attendee.
It is the responsibility of the participant to make the visa application early. Please be prepared and find out about processing time. In general, it is recommended to apply for a Russian visa at least 6 weeks in advance.
General Information
Citizens of foreign nationals, with the exception of the countries that are members of the CIS and / or sign the agreement on visa-free travel, require a visa to enter the territory of the Russian Federation.
The list of countries that have a visa-free regime with Russia is regularly changed and supplemented, depending on how successfully international relations develop.
Citizens of a number of countries have the right to enter Russia without visas. At the same time, their stay on the territory of the Russian Federation is limited. And if they need to stay in Russia for a longer time, they must apply for visa. So, citizens of the following countries can enter Russia without a visa:
Visa-free entry
To entry the Russian Federation, visa is not required for citizens of visa-free countries entering Russia for a specific period (from 30 to 90 days) and for specific purpose (tourism, business, etc.) and with some restrictions. Citizens of visa-free countries do not require visa to enter the Russian Federation, but in most cases duration of their stay in Russia is limited. Visa is required to enter Russia for a longer period.
Visa-free countries
| Country | Notes |
| Argentina | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Armenia | Period of stay not more than 90 days. |
| Azerbaijan | Period of stay not more than 90 days. |
| Belarus | Unlimited stay. |
| Bolivia | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Bosnia and Herzegovina | For tourists the period of stay should not exceed 30 days within each 60, for any other purposes – not more than 90 days; documents confirming the purpose of visit required. |
| Brazil | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Chile | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Colombia | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Cuba | Up to 30 days. |
| Ecuador | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Fiji | Period of stay not more than 90 days. |
| Guatemala | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Guyana | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Israel | Period of stay is not more than 90 days within each 180. There is an agreement between Russia and Israel on abolition of guest and tourist visas. For trips the passport valid not less than 6 months from the date of entrance is required. Presence of any other documents is not provided by the Agreement. |
| Kazakhstan | Period of stay not more than 90 days. Allowed to enter on internal passports. |
| Korea, Republic of | Period of stay does not exceed 60 days per a trip and is not more than 90 days within six months. |
| Kyrgyzstan | Period of stay not more than 90 days. Allowed to enter on internal passports. |
| Macedonia | Period of stay not more than 90 days. |
| Moldova, Republic of | Period of stay not more than 90 days. |
| Mongolia | Up to 30 days. |
| Montenegro | Up to 30 days. |
| Nicaragua | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Peru | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Serbia | Period of stay up to 30 days for holders of biometric passports issued after April 8, 2008. |
| South Africa | Period of stay not more than 90 days. |
| Tajikistan | Allowed to enter on internal passports. Period of stay not more than 90 days. |
| Thailand | Up to 30 days. |
| Ukraine | Period of stay not more than 90 days. Allowed to enter on internal passports. |
| Uruguay | Period of stay not more than 90 days within 180 for non-commercial purposes. |
| Uzbekistan | Period of stay not more than 90 days. |
| Venezuela | Period of stay not more than 90 days within 180 for non-commercial purposes. |
Documents to be submitted
All conference participants from foreign countries have a possibility to apply for a humanitarian single entry visa based on a special visa support letter from Russian Academy of Science.
In all cases, applicant has to present the following documents to the Russian Consulate in the country of participant (or Visa Application Centre):
Invitation letter – original or copy (please contact the Consulate to find out)
Completed visa application signed by the Applicant only. Incomplete visa application forms shall not be processed. Application available online at http://visa.kdmid.ru All questions in the application form should be answered. If a question is not applicable to the applicant, he should put “N/A”.
Type of VISA
Select HUMANITARIAN VISA
Purpose of visit (section)
Select SCIENCE-CULTURE-SPORTS-RELIGION purpose of visit from the top drop menu list. Then from the lower drop menu list choose the specification of your purpose of visit
Purpose of visit
Select SCIENTIFIC-TECHNICAL RELATIONS
In the page VISIT DETAILES, please, fill the following fields
Select “Organization” from the list and enter in the “Name of organization” name of the host organization, enter the address of the organization and TIN in the appropriate fields.
Which institution you are going to visit?
Select Organization
Name of Organization:
Russian Academy of Sciences
Address:
119071, Leninsky prospekt 14, Moscow, Russian Federation
TIN organization
7725092435
Attention! Do not fill the fields Directive (telex) number and Invitation number . These fields should be empty
Each application form must be signed by the visa applicant personally.
Photo (3,5 x 4,5 cm size photos)
Valid national passport (original only and it should have at least two clear visa pages)
Flight tickets
Payment of Visa processing fee
Application form must be printed on A4 or Letter format paper
Please note: the passport should be valid for at least 6 months after the expiry date of the Russian Visa!
For citizens of some countries Consulates may require the following additional documents:
- Medical insurance
- HIV certificate (for visas valid for more than 90 days)
- Proof of sufficient funds for your stay in Russia
- Copy of your passport’s main page
- Some other documents
Any Consulate has the right to invite you for a personal interview or deny you a visa without explanation (Consular fee is not refundable in this case).
!Please check up-to-date information on the Russian visa at the Russian Consulate in your country.
We advise you to contact the travel agency of your company, university or institution. They will help you to prepare your personal application form, and get your visa application file ready to present to the Russian Consulate.
Procedure for issuing visas
- Depending on the country of residence, the applicant must personally appear at the consulate, or file documents through the RF visa center (if any). Any requirement of consular workers to apply for visas through travel agencies is illegal.
- In different countries, the reception of documents is carried out by visa centers of different companies.
Terms of issuing visas
Depending on the country in which the application for a visa and type of visa is being filed, the standard time for its processing can be from 4 (which is rare) to 20 working days.
Migration card and registration of foreigners at the place of temporary stay
When crossing the border of the Russian Federation, each foreign national (with the exception of citizens of Belarus) is given a migration card. In most Russian border, the card is filled in automatically after scanning the alien’s passport. It is necessary to fill in the migration card personally in case of entry to Russia by train.
The migration card has two parts – “A” and “B”. Part of the migration card “A” remains with the border checkpoint officials, part “B” is returned to the foreign national.
HOW TO GET INVITATION LETTER
- Register for the Сongress at cabinet.impc2018.com. Go to your personal account
- Go to the “Visa Support” section
- Press the button “Visa Request Form”
- Fill in the required information
Please check that your last name, first name, passport number and birth date are correct.
ATTENTION: Visa support is free service for participants of the Congress. Please do not try to pay for visa in section “Payment” – the system will not allow you to make a payment.
- We will process your request and send you the invitation letter by e-mail (it will takes from 2 to 5 days)
In case you have difficulties or questions please send us e-mail with the subject: «Visa support» to